Managing a university or school district's media on a MediaCore site

​When setting up your MediaCore site, there are a few configuration decisions you'll need to make and the order you do them in can facilitate the rest of your setup. We recommend doing your configuration in the following order:
Decide how you are going to manage your users and collections

There are quite a few options with MediaCore which include:
  1. Managing your users and collections directly from MediaCore's Site Settings.
  2. Auto provisioning of memberships and collections with single-sign-on (e.g. with Google Apps, Active Directory with PingOne, or Shibboleth). 
  3. Hooking up MediaCore to you Learning Management System (LMS) using LTI. LTI gives users access to MediaCore videos in their courses and auto provisions course collections within MediaCore. We currently have an integration with the following LMSs Moodle, Canvas, Blackboard, D2L, Drupal, Sakai and Open Academic Environment.
Set up your roles and permissions

You'll want to decide what tasks you want the instructors, students, administrators, etc to have the ability to perform on your site. Perhaps some people are "Managers" and some people are "Viewers", or perhaps you want to define a more granular scheme.

Roles in MediaCore
  1. In the admin panel of your MediaCore account you can edit the existing default roles or create new roles. The roles allow you to set permissions for your users. You can decide if they’ll be able to do things like upload, publish or delete media. To assign role to users and groups follow the instructions here.
  2. The main things you want to think about here is whether your users will be able to publish and delete media. If you’d prefer to review the media they’ve posted before it’s shared publicly then you can allow them to upload media but not publish it.
  3. If you make a user a Super Admin in the Users section of your MediaCore account then they will have access to every collection with full permissions and access to the Site Settings menu in the admin panel. We recommend that you assign this role to at least 2 people in your school or district so that they can be the overall account managers.

Permissions through LTI - When using an LMS

If you are integrating your Learning Management System (LMS) with MediaCore via LTI then you can manage roles within your LMS and MediaCore. To manage LTI users and roles in MediaCore you’ll need to navigate to Site Settings in your admin panel and click on Authentication > Configure LTI Security Roles. For full instructions click here.
Determine the collection structure that you want to use

Should each course section have its own collection? Should each department have a collection of shared resources? Is there any content that multiple groups should have access to? Do you have content that will be embedded on a public website, or do you always want users to be logged in before viewing any video? Will students be visiting MediaCore directly, or will videos be embedded in another site? Will you be delivering videos exclusively via your LMS?

It's good to consider questions like these when setting up your collection hierarchy so that you don't have to make too many changes after importing your content.

For example, if you decide that some content should be publicly accessible, but each course section should have its own private collection, you might choose a setup like this:
  • ​You could have a parent collection called 2014-09 Courses (Fall 2014 semester) and then subcollections with all of your courses.
  • Computer Science 115 Section 2might have a corresponding collection named CSC 115 - S02.

Then you can give the instructor manager privileges to each collection and make the students viewers as displayed below. The Teacher (Tim Bentley) is the Manager and the students are all in the group Biology 101 - S01 with Viewer permissions. We’ll show you how to set up a group in MediaCore in step 6.

Set up groups

Setting up groups is a simple way to make it easy to manage large numbers of users. For example you may want to add everyone from one class or program to a group so you can easily add them to the appropriate collection(s). You might create a "2014 - CSC105" collection. You can easily create new groups and then share your collections with the appropriate groups.
Create a set of tags 

Tags will make it easier to autocomplete tags when uploading new videos
Create a set of licenses, to define how your videos can be used

Doing this before you start uploading content can avoid the step of going back and editing each video to set a licence later on. 
Add content to your site

Content can be uploaded to your site in one of the following ways:
  1. Web UI
  2. CSV + Script (using our API or ask us how)
  3. Capture app (iOS, Android or Windows surface tablet)
  4. Bulk upload media via the Mac Uploader app.
Set up your appearance options

Log in as an Administrator and click on Site Settings to perform basic site setup functions in the Admin Panel. From the General settings page you can control:
  • Your site’s display name, description, and timezone.
  • A custom domain (optional).
  • Opt-in to beta test upcoming features with MediaCore Labs.
  • Click Appearance in the left-hand navigation bar to edit the look and feel of your site. Here, you can add and control the logo and cover image that will appear at the top of your site.
  • You can also customize which content is displayed on your site by checking or unchecking any of the display options.
  • You also have the option to hide your logo or site title if desired
Use activity view to track analytics

Your users can interact with your content in a number of ways: Viewing, commenting, sharing and ‘liking’ it. These user actions are the basis of the activity that is displayed on your site’s Activity Panel.

Dec. 30, 2014